Email Checklist
Before sending out an email, use the following checklist to ensure you are sending a well written professional message.
- Subject: The subject of the email is short but includes enough detail that the person receiving the email will know what the email is about. Capitalize the first letter of important words including verbs such as is and be.
Good Example: Meeting Agenda for 12/15/16
Bad Example: Meeting (this lacks enough detail)
- Salutation: Email begins with a proper greeting followed by a comma.
Good Example: Dear Mr. Smith:
Bad Example: Hi!
- Body: Email is clear and concise. It is also free of spelling and grammatical errors. Do not use slang, profanity, or contractions. Leave one blank line between paragraphs and do not indent. Say something nice at the beginning: “Hope you are doing well.” Thank them at the end.
- Design Principles: use bulleted list and consider using text emphasis like:
bold, italics, underline, color, size, font style
- Closing: Be sure to include a proper closing such as Sincerely,.
Good Examples:
Sincerely,
Respectfully,
- Signature Line: Be sure to put your name, title and contact information at the end of the email.
Good Example:
John Smith
Student
West Leyden High School
Presentation Practice
- Today, you will stand in the front of the room and introduce yourself to the class in a friendly, clear, projected voice
- First, greet the class
- "Hi everybody"
- Then, introduce yourself:
- "My name is Michael Haworth"
- "I am a Freshman here at West Leyden"
- tell them something about yourself
- Finally, thank the audience:
- "Thank you"
- Try to avoid
- "Umm"
- "And"
- fidgeting
- Try to
- make eye contact
- connect with the audiance
- sound natural
- project your voice
- speak slowly
- sound friendly
